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eRFx Software

Find the Right Suppliers at the Right Price

Scanmarket's e-sourcing software helps you streamline pre-qualifications and supplier shortlisting through a shared tender platform for designing, distributing, collecting and analyzing RFIs, RFPs and RFQs.

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Automation Matters

The key to successful source to contract management lies in the ability to enable procurement teams to make great decisions – and to do so, automation is everything.

Sourcing professionals can gather information and share it across their entire organization and automate processes to increase efficiency.  Compare and qualify potential suppliers based on qualitative and quantitative measures.  Making it easy to participate in supplier pre-qualification, and to review the evaluation criteria, and results as a stakeholder.

Improve process, compliance, efficiency, and results across all your sourcing activities with Scanmarket's erfx module.
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eRFx Enables Supplier Prequalification, Analysis and Shortlisting

The more knowledge you gain about your suppliers, the more competent you will be when it’s time to select the right ones for further negotiation on terms and price.

With everything connected, you will gain control of the strategic sourcing process, increase your negotiation leverage, gain competitive advantage, and experience long term success. 
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Monitor the eRFx Process

As a buyer, you can follow all information that is entered by suppliers. The status of each supplier can also be monitored.

Communicate with Suppliers

You can communicate with individual or all suppliers through the Scanmarket eRFx software.

Edit the Process

You can add more suppliers, edit the questions or amend the text during the eRFx process if required.

Set Your Team Up for Success

Reduce cycle times by up to 50% with RFx templates.
Don’t make your team repeat themselves. Easily create, edit and reuse event templates to vet suppliers for the bidding process in one seamless experience.

Setting up an eRFx event is straightforward. Simply describe your request for information, request for proposal or request for quotation. Add internal and external participants that you want to include in the event. Then attach any applicable notes for you and your stakeholders.

You can also outline optional questions for suppliers and create the bidding structure to be completed by suppliers. The structure is flexible and can be uploaded using Excel. Audit documentation is instantly available.

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Integrates with industry applications

Integrate with what you know and already use.
Scanmarket integrates with leading technology solutions to create an effortless experience for the end user.

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Key eRFx Functionalities

    Pre-made eRFx Templates

    Use pre-made eRFx templates or reuse a previously successful eRFx.

    Easy eRFx Distribution

    Email involved parties with links to access all relevant information.

    Supplier Reminders

    Monitor and send reminders to suppliers to avoid incomplete information or missing deadlines.

    Integrated Messaging System

    Handle Q&A through the integrated messaging system for faster communication and reduced confusion.

    Advanced Results Comparison

    Extract all-in-one Excel reports with pre-made evaluations for easy data analysis.

    Reduce Supplier Negotiation Time

    Slash negotiation times and prices with eAuction events ending in the best possible market price in a little less than an hour.

    Centralized Information

    Easily access all your eRFx information in a centralized location.

    500+ Happy Customers

    Scanmarket’s software is built to make S2C management as simple as it should be.

    Associated British Foods
    Assa Abloy
    US bank
    Anglian Water
    Emirates Flight Catering
    Liberty Global
    Alfa Laval

    But don't just take our word for it

    The Benefits of Using Scanmarket eRFx Software Solution

    • Reduce cycle times in 50% for eRFx execution

    • Increase supplier competition and gain an average of >14% cost savings

    • Get regular reporting and trend-lines on spend identifying

    • Online reporting provides a current view of the business

    • Provide insights & project cost savings for financial planning and direction of company strategy

    • Improve data trust by clarifying, normalizing and adding 3rd party data for improved data accuracy

    • Identify inconsistencies and risk trough comparison of types of payments and terms of of payment at global, site or department level

    Challenges Scanmarket eRFx Software Solves

    Inefficient manual processes

    Automate time and labor-intensive tasks, like categorizing tender documents and creating prebuilt reports, with the power of procurement technology software.

    Messy, inaccurate dirty data

    Increase data accuracy and eradicate manual data preparation through automated AI, machine learning, and rules-driven technology.

    Lack of Insights across Categories, Buying Units, Regions, and more

    Instant overview of procurement projects and solutions, including data across the business, different sites, systems, and categories.

    No Visibility on Organizational Spend

    Automated insights into how spend is distributed, and which any cost increases could provide a risk for the business.

    Supplier Risk

    Visibility to spot disruption and potential risk in the supply chain and identify how to mitigate risks to protect against future crises.



    Scanmarket is Loved and Trusted by Customers

    SotwareReviews asked real users what they thought about using Scanmarket and the value they received, here is what they had to say.
    Download Report

    How Much Does Scanmarket Cost?

    Companies of every size and type, from medium-sized manufacturing businesses to enterprise-level service organizations have made the move to Scanmarket. Looking for a better way to run your source-to-contract processes but wondering about the cost?

    Users subscribe to Scanmarket for an annual license fee. Your license is made up of three main components: core platform, optional modules and the number of users. There is also a one-time implementation fee for the initial setup. As your business grows, you can easily activate new modules and add users — that’s the beauty of cloud software.

    24/5 customer support is included with the Scanmarket platform license.

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      Data Sheet

      Download to gain more insights into eRFx:


      Customer Stories

      Spark ideas with success stories from Scanmarket customers:




      View our on-demand webinar, which delivers insights from Scanmarket and industry experts:

      The Case for Best of Breed Procurement Technology

      Watch Now

      Guides & Blogs

      Essential Learning

      Discover best practices and learn more about strategic sourcing:

      Whitepaper - 10 Steps to Getting the Most Value with eSourcing

      Book a demo

      Scanmarket's S2C Procurement software is built to be used.
      See for yourself how advanced technology can be as simple as it should be.

      Frequently Asked Questions

        Which tender processes can I optimize using eRFx?

        With Scanmarket's e-procurement software, you can easily leverage all your supplier knowledge to optimize the e-tendering process and keep your team in the know about your suppliers.

        New potential suppliers

        • Sourcing for new potential suppliers
        • Prequalification of suppliers
        • Pre-qualification questionnaires (PQQs) and normal tenders

        Benchmark current suppliers

        • Consolidation of the internal supplier base
        • Benchmark current suppliers against the market
        • Development of current suppliers
        • Equality & diversity surveys
        • Supplier satisfaction surveys
        • Selection of supplier of the year
        • Measurement of carbon footprint
        • Vacations

        Use internally in your organization

        • Surveys
        • Evaluations of courses or training exercises
        • Gathering of stakeholder information

        How will suppliers use eRFx?

        Suppliers will get a unique login in order to participate in an event. Closely monitor event participants to ensure everything is progressing as expected. Scanmarket provides a unique login experience so stakeholders do not have to keep track of login information. Login assistance constitutes the vast majority of IT support requests, but Scanmarket's unique login system simplifies the login process to reduce support requirements and enhance your e sourcing experience. 

        Is it possible to carry out unbiased bid analysis?

        Make supplier decisions with an instant overview of potential savings based on intuitive cost-benefit analyses comparing qualitative and quantitative measurements. 

        Extensive evaluation settings incorporate multiple ways to look at event results including:

        • Parameters for the inclusion or exclusion of data and different groupings.
        • Scoring for different weightings to be placed on inputs such as price, delivery, service levels, and more.
        • Stakeholder input to solicit opinions and ratings from members of your internal team.

        Which RFx formats do you support?

        Design your electronic request for information, electronic request for proposal or electronic request for quotation according to your specific needs using different eRFx formats such as Cherry Picking, List, CherryLot™, and BidMatrix. Evaluate and score bids with the right information, and tailor negotiation settings to map your strategy.

        • Group bid line items according to your best scenario via lotting and sublotting.
        • Collect qualitative information via Request for Information RFI, quantitative (e.g. price) information via RFQ, and both qualitative and quantitative via RFP.
        • Use as multi-stage RFx events to progress early-stage request for information through a detailed request for proposal to final price negotiation, request for tender.
        • A BidMatrix allows for the collection, organization, and evaluation of up to one million data points.
        • RFQ BidMatrix is a request for quantitative information through a bid list - not a regular bid list, but an editable matrix.
        • The BidMatrix contains one or more lots, and each lot contains a completely customizable matrix where you control the data input.
        • Large amounts of both qualitative and quantitative data can be collected and distributed through the matrix.
        • RFX BidMatrix is a combination of an RFI and an RFQ BidMatrix that contains a questionnaire and an editable matrix.

        Which type of support do you provide?

        We provide 24/5 Quick Call support for your internal users and suppliers.

        Quick Call support is not like your typical support desk. With Scanmarket, you have direct access to our global team of expert source-to-contract consultants who can resolve your issues rapidly. We often hear from our customers that Scanmarket's Quick Call support is the best in the industry.

        Quick Call support is available to customers, suppliers, and other stakeholders. 85% of Quick Calls are answered in less than a minute, and 95% are answered within five minutes.