eRFx Software
Simplify supplier selection: Streamline RFI, RFP and RFQ collection and increase the efficiency of your sourcing activities with Scanmarket by Unit4's eRFx solution
Leverage supplier intelligence to optimize smarter sourcing
Our platform simplifies pre-qualifications and supplier shortlisting. With a shared tender platform, effortlessly design, distribute, collect, and analyze RFIs, RFPs, and RFQs.
Increase your negotiation leverage, gain competitive advantage, and experience long term success.
How eRFx can help you
-
Reduce cycle times in 50% for eRFx execution
-
Increase supplier competition and gain an average of >14% cost savings
-
Get regular reporting and trend-lines on spend identifying
-
Online reporting provides a current view of the business
-
Provide insights & project cost savings for financial planning and direction of company strategy
-
Improve data trust by clarifying, normalizing and adding 3rd party data for improved data accuracy
-
Identify inconsistencies and risk trough comparison of types of payments and terms of of payment at global, site or department level
Key features & capabilities
Design, distribute and monitor
Configure and customize your events repository, follow all supplier data and monitor their status.
Complex comparison
Scenario building and advanced calculations for deeper comparison and supplier scoring.
Increase competition
Numerous eRFx types to extract required information to drive more suppliers into the evaluation stage.
Advanced analysis
Automated post bid analysis to help analyze RP responses to ensure that competitive suppliers are taken to an eAuction.
Increased visibility and collaboration
Instant overview of procurement projects and solutions, including different sites, systems, and categories.
Supplier collaboration
Complete alignment of expectations during sourcing activity to enable quality contracts.
eRFx in action
Automation is everything
Gather information and share it across the entire organization and automate processes to increase efficiency. Compare and qualify potential suppliers based on qualitative and quantitative measures.
Making it easy to participate in supplier pre-qualification, and to review the evaluation criteria, and results as a stakeholder.
Supplier prequalification, analysis and shortlisting
The more knowledge you gain about your suppliers, the more competent you will be when it’s time to select the right ones for further negotiation on terms and price.
Gain control of the strategic sourcing process, increase your negotiation leverage, gain competitive advantage, and experience long term success.
Set Your Team Up for Success
Don’t make your team repeat themselves. Easily create, edit and reuse event templates to vet suppliers for the bidding process in one seamless experience.
You can also outline optional questions for suppliers and create the bidding structure to be completed by suppliers. The structure is flexible and can be uploaded using Excel.
Additional learning
Webinars
View our on-demand webinar, which delivers insights from Scanmarket and industry experts:
The Case for Best of Breed Procurement Technology
eRFx types and formats
eRFx is a term used for procurement technology software that allows...
Increase transparency and efficiency with eRFx
A well-run procurement operation relies on transparency and efficiency...
The next evolution in sourcing is now
Today, sourcing takes a fraction of the time that it used to because of...
Don't take our word for it
Choosing Scanmarket by Unit4: A best-of-breed solution
Read the latest SoftwareReviews Comparison Report to understand why Scanmarket by Unit4 is the right solution for you.
Using data sourced from SoftwareReview’s 2024 Strategic Sourcing reports, this report provides a comprehensive insight into the customer experience when using Scanmarket by Unit 4 software. Whilst comparing the buyer experience against key players in the market, it also provides a variety of metrics to assist you in choosing the software that best matches your organizations goals.
Frequently asked questions
Which tender processes can I optimize using eRFx?
With Scanmarket's e-procurement software, you can easily leverage all your supplier knowledge to optimize the e-tendering process and keep your team in the know about your suppliers.
New potential suppliers
- Sourcing for new potential suppliers
- Prequalification of suppliers
- Pre-qualification questionnaires (PQQs) and normal tenders
Benchmark current suppliers
- Consolidation of the internal supplier base
- Benchmark current suppliers against the market
- Development of current suppliers
- Equality & diversity surveys
- Supplier satisfaction surveys
- Selection of supplier of the year
- Measurement of carbon footprint
- Vacations
Use internally in your organization
- Surveys
- Evaluations of courses or training exercises
- Gathering of stakeholder information
How will suppliers use eRFx?
Suppliers will get a unique login in order to participate in an event. Closely monitor event participants to ensure everything is progressing as expected. Scanmarket provides a unique login experience so stakeholders do not have to keep track of login information. Login assistance constitutes the vast majority of IT support requests, but Scanmarket's unique login system simplifies the login process to reduce support requirements and enhance your e sourcing experience.
Is it possible to carry out unbiased bid analysis?
Make supplier decisions with an instant overview of potential savings based on intuitive cost-benefit analyses comparing qualitative and quantitative measurements.
Extensive evaluation settings incorporate multiple ways to look at event results including:
- Parameters for the inclusion or exclusion of data and different groupings.
- Scoring for different weightings to be placed on inputs such as price, delivery, service levels, and more.
- Stakeholder input to solicit opinions and ratings from members of your internal team.
Which RFx formats do you support?
Design your electronic request for information, electronic request for proposal or electronic request for quotation according to your specific needs using different eRFx formats such as Cherry Picking, List, CherryLot™, and BidMatrix. Evaluate and score bids with the right information, and tailor negotiation settings to map your strategy.
- Group bid line items according to your best scenario via lotting and sublotting.
- Collect qualitative information via Request for Information RFI, quantitative (e.g. price) information via RFQ, and both qualitative and quantitative via RFP.
- Use as multi-stage RFx events to progress early-stage request for information through a detailed request for proposal to final price negotiation, request for tender.
- A BidMatrix allows for the collection, organization, and evaluation of up to one million data points.
- RFQ BidMatrix is a request for quantitative information through a bid list - not a regular bid list, but an editable matrix.
- The BidMatrix contains one or more lots, and each lot contains a completely customizable matrix where you control the data input.
- Large amounts of both qualitative and quantitative data can be collected and distributed through the matrix.
- RFX BidMatrix is a combination of an RFI and an RFQ BidMatrix that contains a questionnaire and an editable matrix.
Which type of support do you provide?
We provide 24/5 Quick Call support for your internal users and suppliers.
Quick Call support is not like your typical support desk. With Scanmarket, you have direct access to our global team of expert source-to-contract consultants who can resolve your issues rapidly. We often hear from our customers that Scanmarket's Quick Call support is the best in the industry.
Quick Call support is available to customers, suppliers, and other stakeholders. 85% of Quick Calls are answered in less than a minute, and 95% are answered within five minutes.
